Workflows
Automate your processes with no-code workflows
Supplier reminders, customer emails, table updates: automate your repetitive tasks without writing code. Describe the task in one sentence and K.IOP builds the workflow, which runs on a schedule, on an alert or when a row changes.
KIOP
New conversation
Monitoring
Dashboards
Conversations
Data and knowledge
Data tables
Document library
Orchestration engine
Integrations & API
Workflows
Settings
Users and groups
AI provider settings
AI answers
Usage and quotas
Log and audit trail
Orchestration engineWorkflowsLate order follow-up en Claire MorelCM
BuildRuns
Every day at 8:00, finds undelivered orders, has the AI assess their delay and chases the suppliers of the urgent ones.
Help me Run Save draft PublishNothing is saved automatically. Save keeps your draft. Publish puts it into service.
Trigger
What starts this workflow. With nothing here, it only starts when you click Run.
Always possible, on top of what follows. The Run button, at the top of this page.
Paris time.
A workflow only acts where you plugged it in
No step makes a free call to the internet: everything that leaves goes through a service you connected, with its account, its limits and its log. The AI reads and answers, it does not act. And every write to a table can be undone from its history.
What starts a workflow
A workflow starts on its own when something happens. You can always run it by hand as well.
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By hand
One button, whenever you decide. Every workflow allows it, on top of its own trigger.
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On a schedule
Every 5 to 30 minutes, hourly, daily, weekly or monthly, at the time and in the time zone you pick. Missed runs can be caught up.
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When a table changes
A row added, a cell edited, a file import finished: the workflow receives the values of the row involved.
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When an alert fires
A dashboard alert crosses its threshold or returns to normal: the workflow receives the value, the level and the tile.
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From a connected service
A new item in one of your connected services, a message received, a row added, a ticket opened, starts the workflow. The check runs every 5 minutes.
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On an external call
A webhook URL your tools call, signed with a secret if you wish. A second URL tests the draft without touching the live version.
Workflow automation, from idea to live workflow
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Describe
Say in one sentence what you want to automate. The assistant builds the workflow and checks the tables and columns it uses. Without AI, a step-by-step mode asks the questions one at a time.
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Adjust
Steps lay themselves out on the canvas. A “+” on each link inserts a step, and any field can reuse a value from an earlier step.
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Test
Run the draft on real data, or a single step. Tests act for real but do not count against your quota.
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Publish
Publishing freezes a numbered version. The draft stays editable while the published version runs, and you can roll back to an earlier one.
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Monitor
Every run keeps its trace, step by step. An error says where and why, and resuming starts from there.
Workflow steps
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Call a service
Send an email, create a ticket, add a row: every action of a connected service becomes a step. Re-running an execution creates no duplicate.
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Ask the AI
Draft, summarise, classify, extract. Require an answer in specific fields, up to 20, which the next steps use directly. An agent from your organisation can answer too.
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Write to a table
Add a row, update the matching ones, or update else add. The table’s rules apply and every write can be undone from its history.
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Find rows
Find the rows in your tables that meet a condition, then handle them one by one in the next steps.
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Route and repeat
Send each item down the right branch, up to 32, or process a long list in batches. A loop always ends.
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Run code
When nothing else will do: a few lines of JavaScript, in an isolated sandbox with no network access.
Runs
When a workflow fails, you know where, and you resume from there
A run’s trace is drawn on the version that ran, with what went into and came out of each step.
- Resume where it stopped, without redoing what succeeded
- Replay a run on the draft to check a fix
- Passwords, keys and IBANs masked on screen
Orchestration engineWorkflowsLate order follow-up
BuildRuns
Every day at 8:00, finds undelivered orders, has the AI assess their delay and chases the suppliers of the urgent ones.
Run Save draft PublishAll dates
1 h agoFailed · 4 s
1 d agoSucceeded · 12 s
2 d agoSucceeded · 11 s
3 d agoSucceeded · 12 s
4 d agoSucceeded · 10 s
5 d agoSucceeded · 13 s
6 d agoSucceeded · 12 s
7 d agoSucceeded · 11 s
Version 329 October 2026 at 08:00 · Scheduled · 4 s
All dataResume where it stoppedRe-runReplay on the draft
Open the step to see what was sent and what came back. A refusal usually comes from a value the other service does not accept, or from a permission it requires.
Click a step to see what it received and produced.
Fit viewFrequently asked questions about workflows
Do I need to code?
No. Steps are picked from a list and fields are filled with values from earlier steps. The “Run code” step is there for rare cases, not for everyday work.
Can a workflow use AI?
Yes. The “Ask the AI” step drafts, summarises, classifies or extracts, and can return specific fields that the next steps use. The model has no tools: it reads and answers, and every call counts against the day’s AI budget.
Why automate in K.IOP rather than with separate workflow software?
The workflow works on your tables, whose data is already cleaned and deduplicated, and it can start from an alert on your dashboards. Data, reporting and automation sit in one place, with no extra tool to wire up.
What if a service does not respond?
The run stops at the failed step and says why. Once the problem is fixed, you resume it where it stopped: steps that succeeded are not redone, and an action already sent to a service does not go out twice.
Does my data leave K.IOP?
Only through the services you connected. No step makes a free call to the internet, and code runs with no network access.
How many workflows does my plan include?
Free: 2 workflows and 200 runs a month. Pro: 10 workflows and 1,000 runs. Business: 20 workflows and 20,000 runs. Enterprise: no limit. Tests do not count.
What your workflows build on
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Your services
Integrations & API
Your business tools and APIs connect once; their actions become workflow steps.
See integrations -
Your alerts
Dashboards
An alert set on a tile starts a workflow when it fires, and when it returns to normal.
See dashboards -
Your tables
Data quality
A workflow reads and writes tables whose data was cleaned and deduplicated upstream.
See data quality
Automate the task you redo every week
Show us the process in a demo, or start on your own with two free workflows.
- No code
- Published versions
- Every run traced